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Retail Trading Partners to Suppliers
Request For Routing Response
Final routing instructions sent to the supplier by the retailer. Some major retailers will use this form to communicate final routing information for purchase orders, purchase order overrides, and shipment authorizations.
Learn more →Credit/Debit Authorization
Sent by retailers to suppliers to update credit or debit status and keep accounts current.
Learn more →Organizational Document
Sent to suppliers when new locations are added or existing stores move to new addresses. It is also used to provide a complete directory of stores and shipping facilities.
Learn more →Payment Remittance Advice
The Payment Order/Remittance Advice document, indicating much you will be paid and matched to the invoice.
Learn more →Purchase Order
Indicates a seller wants your product or products. The EDI 875 is essentially the same document but is used by grocery stores.
Learn more →Product Activity Data
Includes numbers like inventory levels and sales rates to indicate how your product is selling in stores.
Learn more →Purchase Order Change
Sent when the retailer wants to revise the original Purchase Order.
Learn more →Purchase Order Change: Grocery
Sent when the retailer wants to revise the original Grocery Products Purchase Order.
Learn more →Text Document
Provides updates like new store openings or new distribution centers, and may also be used to quickly alert vendors about document errors.
Learn more →Functional Acknowledgement
Informs the supplier that an EDI document, or group of EDI documents, was received.
Learn more →Suppliers to Retail Trading Partners
Labels
Technically not EDI documents, but too important to the process to leave out. In addition to standard information (Supplier Address, Trading Partner Address, etc.), they have barcodes to route the shipment through the supply chain.
Learn more →Invoice
Provides details for payment, along with related information such as item specifics, price, and quantities. The EDI 880 is used in Grocery.
Learn more →Catalog/Pricing
A digital catalog of product information and prices that includes minimum order quantities, case-pack quantities, contact information, etc.
Learn more →Inventory Update
Communicates current inventory levels. Depending on the retailer requirements, it may be sent a few times a week, multiple times in a day, or only when items are being added or removed.
Learn more →Purchase Order Acknowledgement
The PO Acknowledgement. This is how you tell the trading partner, "Hey, I got your PO." You don't have to tell them you're doing your Happy Dance — you're a professional business person, after all — but this form will indicate if you accept the PO, reject the PO, or accept the PO with changes.
Learn more →Advanced Shipping Notice
The 856 is the Advance Shipping Notice, also referred to as the ASN or simply as The Shipment. There is a lot in this form — order information, carton serial numbers, types of packaging used, carrier information and more.
Learn more →Purchase Order Change/Request Acknowledgement
Acknowledges that the supplier has received a change to the original Purchase Order, and either accepts or rejects it.
Learn more →Order Status Report
Updates retailer on current status of an order.
Functional Acknowledgement
Informs the retailer that an EDI document or a group of EDI documents has been received.
Learn more →Warehouse Documents
Warehouse Shipping Order
Sent to a warehouse or 3PL provider, authorizing a shipment to a retail trading partner.
Learn more →Warehouse Stock Transfer Shipping Advice
Sent by suppliers to inform a warehouse/3PL provider that a transfer shipment has been sent.
Learn more →Warehouse Stock Transfer Receipt Advice
Sent by a 3PL provider to inform a supplier that a stock transfer shipment has been received.
Learn more →Warehouse Shipping Advice
Transmitted by a warehouse or 3PL provider, indicating that a shipment has been sent.
Learn more →Warehouse Inventory Adjustment Advice
Provides information about changes in inventory position, quantity, or status. Can be used by a warehouse or a supplier.
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